October 15-18, 2020

Exhibitors

Innovation Pavilion Filling Fast!

Welcome to the Innovation Pavilion

In 2020, the AVLS will replace the Exhibit Hall with the Innovation Pavilion in order to create a space focused on the development of the venous and lymphatic practice by showcasing new products and services that advance our field of medicine.

The scientific and organizing committees have compiled the most comprehensive program and international faculty of any AVLS Annual Congress ever convened. The program addresses the full spectrum of deep and superficial vein care in didactic, interactive, debate and hands-on simulation sessions.

WHY EXHIBIT?

  • Face-to-face interaction with a growing network of practitioners and decision-makers
  • Opportunity to meet with more than 900 vein and lymphatic medical practitioners
  • Opening Reception and lunches hosted in the Innovation Pavilion
  • At least, two and a half hours of dedicated exhibit time on Thursday, Friday and Saturday with no on-going educational sessions

WHO ARE
OUR ATTENDEES?

Exhibitor Attendees
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TOP ATTENDEE SPECIALTIES

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PRACTICE TYPES

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WHERE OUR ATTENDEES LIVE

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Meeting Dates

October 15-18, 2020

Meeting Location

Washington Hilton
1919 Connecticut Ave, NW
Washington D.C. 20009

Closest Airport

Ronald Reagan Washington National Airport

Innovation Pavilion Hours

Thursday, October 15, 2020
12:00 PM – 3:00 PM
5:30 PM – 6:30 PM

Friday, October 16, 2020
12:00 PM – 3:00 PM

Saturday, October 17, 2020
12:00 PM – 2:30 PM

Badged exhibitors will be allowed access to the Innovation Pavilion 30 minutes prior to the published open times and will be allowed to stay in the Innovation Pavilion up to 30 minutes following the published close times.

Exhibitor Onsite Registration Hours

Wednesday, October 14, 2020
3:00 PM – 8:00 PM

Thursday, October 15, 20120
8:00 AM – 3:00 PM

Innovation Pavilion Installation Hours

Wednesday, October 14, 2020
9:00 AM – 7:00 PM

Exhibits must be fully installed no later than 5:00 PM on Wednesday, October 14, 2020.

Innovation Pavilion Dismantle Hours

Saturday, October 17, 2020
2:30 PM – 7:00 PM

Hotel Reservations

Once an exhibit booth registration and deposit are submitted, the confirmation letter will provide the passcode for exhibitors to make hotel reservations within the AVLS room block. There are a limited number of room nights allowed specifically for exhibitors. Please be courteous and reserve only as many rooms as you might actually use for your on-site personnel.

Exhibitor Key Dates

Booth Registration Opens:

February 7, 2020

Cancellation Deadline:

July 31, 2020

Exhibitor Attendees Due:

September 30, 2020

Exhibitor Registration Closes:

October 9, 2020

*All registrations made after July 31 must be paid in full at the time of registration and cannot be refunded

Exhibitor Quick Links

Please click below to be taken to that document or link.

Booth Details

  • $4,700 per booth space.
  • Each booth is a 10’x10’ space. Multiple adjoining booths may be purchased along an aisle.
  • Booths will be selected in real time on a first come, first served basis using an interactive, online platform.
  • A 60% deposit may be paid immediately via credit card to reserve a booth space or by invoice within 15 days of the booth reservation. The full balance will need to be paid within 45 days of confirmed registration. AVLS reserves the right to release any booth registration with an outstanding balance after July 31, 2020. All booth registrations made after July 31, 2020, must be paid in full at the time of registration.

What is included?

  • Three complimentary exhibitor attendee registrations per 10’x10’ booth space for company representatives. Additional badges may be purchased for $600 per attendee.
  • Listing in the 2020 AVLS Annual Congress Mobile App and website.
  • Pre-registration attendee mailing list in September.
  • Final attendee list in November.
  • One complimentary lead retrieval user license per 10’x10’ booth space. Additional licenses are available for $100 each.

Exhibitor Attendee Registration includes:

  • Access to educational courses as space permits.
  • One drink ticket for the Welcome Drop-In
  • Lunch served daily in the Innovation Pavilion
  • Two drink tickets for the Opening Reception

New Horizon Innovation Theatre

Demonstrate new products, technologies or services released in 2020 with a 3-5 minute presentation every 20 minutes in the New Horizon Theatre within the Innovation Pavilion.

EXHIBITING IN Washington D.C.

Booth selection will be done online on a first come, first served basis following the priority selection period for the New Horizon Corporate supporters.

Questions? Please, contact John Mangold at: [email protected].

  • Exhibiting organizations must certify that exhibitor attendee registrants are full-time employees or official representatives of the exhibiting organization. Registration for exhibitor attendees will open April 1. Exhibiting companies will receive an email with instructions for registering exhibitor attendees. All exhibitor attendees must be registered with a unique email address.
  • All exhibitors and company representatives, including vendors entering the Innovation Pavilion during exhibit and non-exhibit hours, must have the appropriate badges.
  • During exhibit days, badged exhibitors can enter the Innovation Pavilion 30 minutes prior to opening and remain in the hall 30 minutes after closing.
  • Guests and children are not allowed in the Innovation Pavilion during non-exhibit hours.
  • Exhibitor attendee badges must be worn at all times while in the hotel, including the Innovation Pavilion and while attending scientific sessions**
  • Exhibitors are not eligible to receive CME credit unless they have registered as a scientific attendee.**

** Exhibitors are permitted to attend open (non-ticketed) scientific sessions of the Annual Congress, provided space is available. The scientific sessions are a forum separate from the promotional activities of the Innovation Pavilion; therefore; exhibitors or company representatives attending educational sessions are expected to attend for the purpose of hearing the scientific information and not for the purpose of debate with speakers and other participants. Although the AVLS makes every attempt to accommodate all attendees, due to room size limitations the AVLS cannot guarantee to any exhibitor a seat an any of the scientific sessions. In the event that room capacity is achieved, priority will be given to registered scientific attendees. Any attendee, including exhibitors or company representatives, displaying disruptive behavior during scientific sessions will be dismissed from the meeting. Exhibitors interested in attending any of the ticketed sessions must register as a paid scientific attendee and purchase a ticket for the session.

AGS/SERVICE KIT

Exhibitors will receive a link to the Exhibitors Service Manual in late July from AGS. A copy will also be available here. As an exhibitor at the AVLS Annual Congress, the Exhibitor Service Manual includes forms for ordering carpet, furniture, electricity and more. In addition, you can find information about registration, housing, transportation, promotional advertising opportunities, etc. AGS Expo Services will provide the Exhibitor Service Manual to all registered exhibitors following receipt of deposit.

MOBILE APP

A company profile will be created in the AVLS Annual Congress app in August for each registered exhibitor. Each Company Profile will be populated with information from your exhibitor booth registration. After the launch of the AVLS Annual Congress app, an invitation will be sent to fully paid exhibitors to activate and login to the mobile application, update the company profile, and upload any desired collateral.

EXHIBITORS OPEN FORUM

All exhibitors are encouraged to send a representative to participate in an Open Forum with the AVLS staff members during the Annual Congress on Saturday, October 17 at 2:30 PM. Future plans are formulated in response to the feedback provided at this meeting. All exhibitors are welcome.

Hotel Info

Hotel Info

Washington Hilton
1919 Connecticut Ave NW,
Washington, DC 20009
Phone: +1 (202) 483-3000

The Washington Hilton is centrally located in the Adams Morgan, Dupont Circle, U Street and 14th Street neighborhoods and only four blocks from the Dupont Circle Metro. Walk to nightlife, top restaurants, museums and attractions. The Washington Hilton also serves as a stop for one of the Hop-on/Hop-off sightseeing busses!

Unwind in their comfortable guest rooms and suites or upgrade to executive accommodations. Relax with a drink by the outdoor firepits or get active at the health club and outdoor pool.

Reservation link is included in your booth confirmation packet. 

TRAVEL INFORMATION

AIRPORT TRANSPORTATION

Ronald Reagan Washington National Airport (DCA) is the closest airport, 6.2 miles away.

This hotel does not provide shuttle service.

  • Typical minimum taxi fare: 25 USD (one way)
  • Public Transportation: 4 USD (one way)

RIDESHARING OPTIONS

  • Uber
  • Lyft

CAR RENTAL

Alamo, Avis, Budget, Dollar, Enterprise, Hertz, National, Payless, Thrifty and ZipCar operate at Ronald Reagan Washington National Airport (DCA). Prices will vary.

HOTEL PARKING

Self Parking: 52 USD daily
Valet Parking: 62 USD daily

Countdown to Annual Congress

REGISTER

October 15, 2020 08:00:00
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